SUPPLY CONTRACT NOTICE

Procurement of supplies for the operationalization of the Londonderry Tissue Culture Weaning and Hardening Facility

Londonderry
Commonwealth of Dominica

1.        Publication Reference

BAM/PE2/SUP/TD/Londonderry   

2.        Procedure

Local Open

3.        Programme Title

DCI- Banana Accompanying Measures

4.        Financing

Financing agreement: BAN 2012/24-197

5.        Contracting Authority

National Authorising Officer for the European Development Fund

Office of the National Authorising Officer

3^rd Floor, Financial Centre

Kennedy Avenue

Roseau

Commonwealth of Dominica 

 

CONTRACT SPECIFICATIONS

6.        Description of the contract

Plant Propagation is the process of making new plants from a variety of sources such as seeds, cutting, bulbs and other plant parts. The propagation of planting material represents a fundamental element in establishing, expanding, diversifying and improving the crop base of the agricultural sector in Dominica. The use of good quality planting material is a crucial element in the realization of higher harvest indices, reduced risk to plant from disease and harmful organisms, higher farm income and higher levels of nutrition. Dominica’s agriculture is predominately crop based and plant propagation is of paramount importance to the sector. This intervention therefore seeks to operationalize the Londonderry Tissue Culture Weaning and Hardening Facility by the procurement of Supplies and materials, tools and equipment.    

7.        Number and titles of lots

This tender is divided into three (3) lots

Lot 1: Supplies and Materials

Three (3) Rolls 30% Shade cloth (12 ft * 300ft)

Three (3) Rolls 73% Shade cloth (12 ft *300ft)

Two (2) Rolls Plastic Greenhouse cover (36ft * 62ft)

Five Hundred (500) Pro mix (60lb bail)

Eighty Thousand (80,000) Plant bags (9 *12 inches )

One Thousand Two Hundred and Fifty (1,250) Propagation trays (32 Cell pack)

Ten Thousand (10,000) Propagation pots (1 gallon)

Twenty Thousand (20,000) Propagation pots (3 gallons)

Twenty Thousand (20,000) Propagation pots (5 gallons)

Thirty Thousand (30,000) Propagation pots (7 gallons)

Three (3) Tarpaulin (18ft * 24 ft)

One Thousand (1, 000) lbs Soluble Plant food (N:P:K 20:20:20)

Two Hundred and Ten (210) Litres Pesticides (80 Herbicide 60 Insecticide, 60 Fungicide and 10 Acaricide)

Five (5) Rolls Ground cover (12 ft * 300 ft)

Lot 2: Equipment

Six (6) Rubber boots (10 to 12 Inches)

Six (6) Cutlasses (12 to 24 inches)

Two (2) Trolley Platform Truck

Five (5) Wheel barrows

Three (3) Garden forks

Three (3) Shovels

Three (3) Spades

Five (5) Garden Hoses

One Hundred (100) Overhead Sprinklers

One (1) Plant Media Mixer

One (1) Soil Steam Sterilizer

One (1) Plant Bag Filler

One (1) Water Pump

Lot 3: Vehicles

One (1) Double Cab Pick Up (4*4)

One (1) Flat bed dump truck

 

TERMS OF PARTICIPATION

8.      Eligibility and rules of origin

Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium - of tenderers) which are effectively established in a  Member State of the European Union or in a eligible country or territory  as defined under the Regulation (EU) N°236/2014 establishing common rules and procedures for the implementation of the Union's instruments for external action (CIR) for the applicable Instrument under which the contract is financed (see also heading 22 below). Participation is also open to international organisations.

If the estimated budget of the tender procedure as a whole or if divided into lots, per lot is below EUR 100 000: All supplies under this contract may originate from any country.

9.        Grounds for exclusion

Tenderers must submit a signed declaration, included in the Tender Form for a Supply Contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the Practical Guide.

10.    Number of tenders

Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.

11.    Tender guarantee

Tenderers must provide a tender guarantee of

Four Thousand Five Hundred Eastern Caribbean Dollars (XCD4, 500.00) for Lot #1,

Three Thousand Seven Hundred Eastern Caribbean Dollars (XCD3, 700.00) for Lot #2 and

Two Thousand Eight Hundred Eastern Caribbean Dollars for (XCD2, 800.00) for Lot #3

when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer[s] upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.

12.    Performance guarantee

 The successful tenderer will be asked to provide a performance guarantee of 5% of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

13.    Information meeting and/or site visit

No information meeting is planned

14.    Tender validity

Tenders must remain valid for a period of 90 days after the deadline for submission of tenders.

15.    Period of implementation of tasks

One hundred and five (105) days from Contract Signature until the Provisional Acceptance.

 

SELECTION AND AWARD CRITERIA

16.    Selection criteria

The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:

1. Economic and financial capacity of tenderer (based on i.a. item 3 of the Tender Form for a Supply Contract). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last three years for which accounts have been closed.

Legal persons:

1. the average annual turnover of the tenderer must exceed the annualised maximum budget of the contract; and

Natural persons:

1. the available financial resources of the tenderer must exceed the annualised maximum budget of the contract and
2. The financial situation of the tenderer should not be in deficit, taken into account debts, at the beginning and end of year.

2)  Professional capacity of tenderer (based on i.a. items 4 and 5 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last three years from submission deadline.

Professional criteria for legal persons:

Legal persons:

(a) has a professional certificate appropriate to this contract, such as (Proof of knowledge/experience in lot tendered for)

(b) At least 3 staff currently works for the tenderer in fields related to this contract 

Natural persons:

(a) has a professional certificate appropriate to this contract, such as (Proof of knowledge/experience in lot tendered for)

(b) is currently working/has worked during the past 3 years as manager/team-leader with 3 collaborators in fields related to this contract.

3)  Technical capacity of tenderer (based on i.a. items 5 and 6 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last three years from submission deadline.

This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In case of projects still on-going only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.

Criteria for legal persons:

(a)          The tenderer has delivered supplies under at least one contract with a budget of at least XCD$60,000.00 in agricultural supplies which were implemented during the following period: 3 years from the submission  deadline, that is from 26^th February, 2016.

Criteria for natural persons:

(a) The tenderer has delivered supplies under at least one contract with a budget of at least XCD$60,000.00 in agricultural supplies which were implemented during the following period: 3 years from the submission deadline, that is from 26^th February, 2016

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tender rely on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the Contracting Authority.

17.    Award criteria

Price.

TENDERING

18.    How to obtain the tender dossier

The tender dossier is available from the following Internet address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome. The tender dossier is also available from the Contracting Authority. Tenders must be submitted using the standard Tender Form for a Supply Contract included in the tender dossier, whose format and instructions must be strictly observed.

Tenderers with questions regarding this tender should send them in writing to

National Authorising Officer

Office of the National Authorising Officer

3^rd Floor, Financial Centre

Kennedy Avenue

Roseau

This email address is being protected from spambots. You need JavaScript enabled to view it.

Commonwealth of Dominica mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the EuropeAid website at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

19.    Deadline for submission of tenders

12 pm local time on 26^th February, 2016.

Any tender received by the Contracting Authority after this deadline will not be considered.

20.    Tender opening session

12:30 pm local time on 26^th February, 2016 at the NAO Conference Room, 3^rd Floor, Financial Centre, Kennedy Avenue, Roseau, Commonwealth of Dominica

21.    Language of the procedure

All written communications for this tender procedure and contract must be in English.

22.    Legal basis¹

¹Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).

 

Click here for Tender Dossier

TENDERS ARE INVITED FOR THE PURCHASE OF HYUNDAI AZERA V6 2003 REGISTRATION NUMBER GA285              

 

TENDERS SHOULD BE SUBMITTED INSEALED ENVELOPES TO:

                                THE PERMANENT SECRETARY

                                MINISTRY OF FOREIGN AFFAIRS AND CARICOM AFFAIRS

                                FINANCIAL CENTRE

                                ROSEAU

                                COMMONWEALTH OF DOMINICA

 

DEADLINE FOR RECEIPT OF TENDERS IS FEBRUARY 22, 2016

The Physical Planning Division and Dillon Consulting, the designated consultant for the new National Physical Development Plan, will be holding consultation sessions in Roseau on the January 25th at PSU,  January 26^th in Portsmouth at the Credit Union, and the January 27^th in Marigot at the Fisheries complex.

 

The consultations will discuss the upcoming National Physical Development Plan which will steer the physical development of Dominica over the next 20 years.

 

All consultations will begin at 5:30 pm and end at 7:00 pm. The general public are invited to attend the sessions closest to them.

Integrity in Public Office Act, 2003

and the

Integrity in Public Office (Amendment) Act, 2015

Announcement – Persons in Public Life

 

Who is a ‘person in public life’?

The Integrity in Public Office Act, 2003 and the Integrity in Public Office (Amendment) Act, 2015 define a ‘person in public life’ as a person holding any office or position set out in the First Schedule to the Act; or a person acting continuously for a period of not less than six months in any office set out in the First Schedule as follows:

First Schedule

Offices respecting Persons in Public Life

1. 1.          Accountant General;
2. 2.          Adviser or Assistant to the Prime Minister and other Ministers;
3. 3.          Assistant Registrar of the High Court;
4. 4.          Assistant Superintendent of Prisons;
5. 5.          Chairperson of a public institution;
6. 6.          Chief Fire Officer;
7. 7.          Chief Physical Planner;
8. 8.          Chief Personnel Officer
9. 9.          Chief of Police
10. 10.      Chief Technical Officer
11. 11.      Comptroller of Customs;
12. 12.      Comptroller of Inland Revenue;
13. 13.      Deputy Chief Fire Officer;
14. 14.      Deputy Chief Physical Planner;
15. 15.      Deputy Chief of Police;
16. 16.      Deputy Comptroller of Customs;
17. 17.      Deputy Comptroller of Inland Revenue;
18. 18.      Deputy Labour Commissioner;
19. 19.      Financial Secretary;
20. 20.      Gazetted Police Officer;
21. 21.      General Manager of a public institution;
22. 22.      Labour Commissioner;
23. 23.      Managing Director of a public institution;
24. 24.      Member of the House of Assembly;
25. 25.      Minister of Government;
26. 26.      Parliamentary Commissioner;
27. 27.      Parliamentary Secretary;
28. 28.      Permanent Secretary;
29. 29.      Registrar of the High Court;
30. 30.      Secretary to the Cabinet;
31. 31.      Speaker of the House of Assembly;
32. 32.      Superintendent of Prisons.

 

What is required of a person in public life?

Not later than 31st March of every year a person in public life must file a declaration in Form 2 with the Commission setting out the following:

• his office or offices;
• his income, assets and liabilities;
• the assets of his spouse, children or relative acquired through or traceable to his income; and
• gifts made by him in value exceeding one thousand dollars.

Where a person holds money or other property in trust for another, this must be stated in the declaration.

The income, assets and liabilities of a person in public life include income, assets and liabilities acquired, held or incurred by another as his agent or on his behalf.

Every person in public life must observe the Code of Conduct which sets out the standard of behaviour expected of a person in public life and the ethics and values that should govern that behaviour. The Code is contained in the Second Schedule to the Act.

For additional information and for copies of Form 2, please contact the Office of the Integrity Commission on Cross Street (upstairs of the new Electoral Office), via telephone at 266-3436/3391/3494, via facsimile No. 440-6802 or email: This email address is being protected from spambots. You need JavaScript enabled to view it..

 

 

Secretary

Integrity Commission

File: IC. 530.02

Date: January 11, 2016