VACANCY: Coffee Plant Team

Vacancy Notice

 

The Ministry of Agriculture and Forestry is soliciting applications from qualified individuals to fill the following positions in the newly constructed Coffee Plant at One Mile Portsmouth.

 

Plant Manager

 

Education-      

·        University degree in Mechanical, Electrical or Industrial Engineering, Business Management or a related field

·        At least five years experience in industrial production.

 

The Plant Manager will be contracted for two (2) years, in the first instance, and will report to the Board of Management in the manner prescribed by the Board of Management with responsibilities as follows:

 

Duties

1.     The Plant Manager shall have general charge of the ordinary business operations of the coffee processing plant, including the purchasing, marketing and handling of all products and supplies handled by the Enterprise. 

 

2.     He/she shall, so far as practicable, endeavor to conduct the business in such a manner that the producers and patrons will receive just and fair treatment. 

 

3.     The Manager shall ensure that all monies belonging to the Enterprise be deposited in a bank selected by the Board of Management, and conduct disbursements as authorized by the Board of Management.

 

4.     The Manager shall be required to maintain or cause to be maintained records and accounts in such a manner that the true and correct condition of the business may be ascertained at any time.

 

5.     He/she shall render annual and periodical statements in the form and in the manner prescribed by the Board of Management. 

 

6.     He/she shall carefully preserve all books, documents, correspondence and records of whatever kind pertaining to the business which may come into his possession.

 

7.     Ensure compliance with safety and health standards in the work place

 

8.      Upon the appointment of his successor, the manager shall deliver to him all monies and property (ies) belonging to the Enterprise which he/she has in his/her possessions or over which he/she has control.

 

9.     Subject to the approval of the Board of Management, the Manager shall employ, supervise, demote, discipline and dismiss any or all employees of the Enterprise, except those specifically employed the Board of Management consistent with Labour Laws of Dominica.

 

 

Production Coordinator

Education –

·        Degree in Industrial Engineering or its equivalent

·        At least five years experience in industrial production. Knowledge in coffee processing will be an advantage.

 

The Production Coordinator will be contracted for two (2) years, in the first instance, and will report to the Plant Manager with responsibilities as follows:

 

Duties

 

1.     The coordinator will be responsible for all processing activities in the Coffee Processing Plant from the arrival of the beans which include but not limited to, management of the green coffee, weighing, selecting, grading, polishing, roasting and grinding of the coffee beans to packaging, sealing and storage of the finished product for distribution.

2.     Ensure that all machinery and equipments are in proper working condition, and HACCP Standards are maintained throughout the processing line.

3.     The Production Coordinator will liaise with Field Officers and the Extension Staff of the Division of Agriculture to organize field activities to ensure that volumes are produced to support processing and proper grade and quality of coffee are supplied to the plant.

4.     The Production Coordinator will determine the quantity and frequency of coffee to be imported and will submit the documented request to the Marketing and Sales department.

5.     The coordinator will ensure that best sanitary and hygienic practices are adhered to and the workers are properly attired during processing and ensure that occupational health and safety procedures are adhered to.

6.     He/she shall carefully document and preserve all information relevant to every coffee producer, daily volumes of green coffee received, daily volumes of processed coffee, identify and store samples of every batch of coffee processed; type, quantity and quality of processed product, any processing difficulties experienced and the outcome due to these difficulties.

 

 

 

 

Human Resource Manager

 

Education –

·        Degree in Human Resource Management or its equivalent

·        At least five years experience in a managerial position.

 

 

The Human Resource Manager will be contracted for two (2) years, in the first instance, and will report to the Plant Manager with responsibilities as follows:

 

Duties

 

1.     The Human Resource Manager will be responsible for all administrative activities in relation to personnel development in elaborating their functions at the coffee plant

 

2.     He/she shall recruit staff, coordinate training as necessary to upgrade performance of employees.

 

3.     He/she shall ensure optimal working condition for all employees and provide proper protective attire for the safety of employees while on duty.

 

4.     He/she shall develop and maintain the staff attendance register and report to the Plant Manager on irregularities of staff attendance or absentees. 

 

5.     He/she shall follow the established Labour Standards to calculate vacation leave, sick leave and ensure that these procedures are executed in a fair and just manner.

 

Marketing and Sales Coordinator

 

Education

·        Degree in marketing or related career

·        At least five years experience in sales

 

The Marketing and Sales Coordinator will be contracted for two (2) years, in the first instance, and will report to the Plant Manager with responsibilities as followings:

 

Duties

1.     The Marketing and Sales Coordinator shall design sale plans, supervise, analyze and control sale statistics and recommend changes to management when applicable and report in the format and frequency as stipulated by the Plant Manager.

 

2.     Prepare monthly plans and sales promotional activities

 

3.     Develop customer’s profile, coordinate and monitor sales activities and be able to intervene as appropriate

 

4.     Employ communication techniques to maintain good customers’ relation.

5.     Analyze potential markets locally, regionally and internationally to boost sales.

 

6.     Prepare monthly sales report in the format and frequency as stipulated by the Administrator and Marketing Manager.

 

7.     Sell the product of VENEDOM

 

 

 

 

 

Accounting Supervisor

 

Education

·        Degree in financial accounting or its equivalent

·        At least five years experience in accounting

 

The Accounting Supervisor will be contracted for two (2) years, in the first instance, and will report to the Plant Manager with responsibilities as followings:

 

Duties

1.     He/she shall render annual and periodical statements in the form and in the manner prescribed by the Administrator and Marketing Manger. 

2.     Maintain and secure the accounting records of the company

3.     Deposit funds in the company’s bank account

4.     Prepare payments for persons employed with the company and settle payment disputes as amicable as possible.

5.     Prepare bank reconciliation statements

6.     Prepare statements of expenditure

7.     Respond to correspondence on financial matters

8.     Prepare and dispatch bank draft

9.     Maintain the company’s cash book

10.                        Posting details of transactions in cash book

11.                        Execute payment to the company financial obligations such as taxes, social security and other operational cost

12.                        Prepare statement of accounts for auditing purposes and maintain a balance sheets

 

 

 

 

 

Quality Assurance Analyst

 

Education

·        Associate degree in Chemical Engineer, Food Technology or related career

·        At least five years experience in food processing

 

The Quality Assurance Analyst will report to the Production Coordinator with responsibilities as followings:

 

Duties

1.     Test and analyze the physio–chemical and  microbiological characteristics of the  raw material and the finished product

2.     Establish good working relations with suppliers of raw material and packing material and ensure top quality products.

3.     Inspect and approve packing material before use

4.     Establish recall and ‘HACCP’ Systems throughout the production line

5.     Prepare weekly reports in the format and frequency as stipulated by the Administrator and Marketing Manager.

 

 

 

 

Maintenance Technician

 

Education

·        Associate degree in Mechanical/ Electrical Engineering

 

The Maintenance Technician will report to the Production Coordinator with responsibilities as followings:

 

Duties

1.     Install, maintain and repair electrical machines

2.     Install and maintain equipment and machine control components

3.     Monitor the functioning of all machinery and equipment to ensure that they function adequately and efficiently on a daily basis.

4.     Conduct routine  preventive maintenance activities

5.     Ensure maintenance replacements are in stock

6.     Keep good operating equipment

7.     Ensure smooth operation of the active production system

8.     Willing to work flexible working  hours

Administrative Secretary

Qualification and Skills

1.     College diploma or equivalent in Office Management or related field

2.     Applicant should be Computer Literate (able to work with Microsoft Word, Excel, PowerPoint and Access)

3.     Good written and oral communication skills to interface with staff, clients and members of the public

4.     Dedicated and able to work additional hours when required

The Administrative Secretary will report to the Plant Manager with responsibilities as followings:

 

Duties

1.     Answering and screening telephone calls

2.     Receiving and directing visitors

3.     Prepare correspondence, creating spreadsheets and prepare presentations

4.     Filing and faxing as applicable.

5.     Any other duties which the applicant may be called upon to do from time to time

 

Green Coffee Operator:

The Green Coffee Operator will report to the Production Coordinator with the followings:

 

Qualification and Skills

1.     College Diploma in Agriculture, engineering or related fields

2.     Good communication skills

3.     Team player, motivator

4.     Able to undergo practical training

5.     Clean police record

 

Duties

1.     Ensure that the quality of the raw material meet the required standards of the plant.

2.     Record the weight, seller’s name and address, means of transportation and general appearance of the raw material on arrival at the plant.

3.     Performs troubleshooting, preventive maintenance and sanitation procedures.

4.     Clean, select, grade and polish the coffee beans

5.     Compiles data and identifies trends to support maintenance and engineering personnel in continuous improvement efforts.

6.     Conducts internal recall investigations for product not meeting specifications.

7.     Maintains relevant records.

8.     Supports cost reduction goals by identifying and acting upon potential roadblocks and process improvements to reduce downtime, scrap, and product not meeting specifications.

9.     Maintains a safe, clean and organized work environment.

10.                        Operates equipment with safety devices in place, and follows all safety procedures and regulations.

 

 

 

 

Roasting and Grinding Operator

The Roasting and Grinding Operator will report to the Production Coordinator with the following:

 

Qualification and Skills

1.     College Diploma in Agriculture, engineering or related fields

2.     Good communication skills

3.     Team player, motivator

4.     Able to undergo practical training

5.     Clean police record

 

Duties

 

11.                        Performs troubleshooting, preventive maintenance and sanitation procedures.

12.                        Compiles data and identifies trends to support maintenance and engineering personnel in continuous improvement efforts.

13.                        Conducts internal recall investigations for product not meeting specifications.

14.                        Participates in daily and/or weekly tastings (cuppings) with relevant personnel to develop and maintain coffee expertise.

15.                        Maintains the optimum packaging machine uptime, while avoiding coffee aging and de-gassing issues.

16.                        Maintains relevant records.

17.                        Supports cost reduction goals by identifying and acting upon potential roadblocks and process improvements to reduce downtime, scrap, and product not meeting specifications.

18.                        Maintains a safe, clean and organized work environment.

19.                        Operates roasting equipment with safety devices in place, and follows all safety procedures and regulations.

 

 

Packing Operator

The Packing Operator will report to the Production Coordinator with the following:

 

Qualification and Skills

1.     College Diploma in Agriculture, engineering or related fields

2.     Good communication skills

3.     Team player, motivator

4.     Able to undergo practical training

5.     Clean police record

Duties

1.     Maintains the optimum packaging machine uptime, while avoiding coffee aging and de-gassing issues.

2.     Maintains relevant records.

3.     Supports cost reduction goals by identifying and acting upon potential roadblocks and process improvements to reduce downtime, scrap, and product not meeting specifications.

4.     Maintains a safe, clean and organized work environment.

5.     Operates packing machine with safety devices in place, and follows all safety procedures and regulations.

6.     Ensure accurate labelling/coding of packaged product according to establish standards.

7.     Maintain production inventory.

8.     Keep record of dispatched packages

9.     Informs supervisor of machine performance irregularities.

10.                        Minimizes production scrap, including materials and coffee product.

11.                        Ensures that package appearance, labeling, seals, case and pallet configurations comply with product specifications and quality standards.

12.                        Troubleshoot and participate in equipment repair and maintenance activities.

13.                        Giving and providing leadership guidance to downstream packaging personnel.

 

 

Casual Workers

The Casual Workers will report to the Production Coordinator and must possess the following:

Qualifications and Skills

1.     Serious, responsible and dedicated

2.     Willing to work late hours

3.     Clean police record

4.     Team player

 

Duties

1.     Work along the production line

2.     Clean work stations

3.     Clean garbage holding area

4.     Lift bags of coffee and pack in storage area

5.     Load delivery trucks

6.     Maintain grounds

Sales Person/ Distributor

The Sales person/Distributor will report to the Marketing and Sales Coordinator and must possess the following:

Qualifications and Skills

1.     College Diploma in Business Administration, Marketing, Economics or related field

2.     Three (3) years experience in sales

3.     Possess a valid driver license

4.     Good communication skills

5.     Clean police record

Duties:

1.     Analyze and control sale statistics and recommend changes to Marketing and Sales manager and report in the format and frequency as stipulated by the Manager.

2.     Assist in the preparation of monthly plans and sales promotional activities

3.     Develop customer’s profile, coordinate and monitor sales activities and be able to intervene as appropriate

4.     Program dispatch to meet clients request in a convenient manner to be cost effective to plant

5.      Employ communication techniques to maintain good customers’ relation.

6.     Prepare monthly sales report in the format and frequency as stipulated by the Administrator and Marketing Manager.

7.     Sell the product of VENEDOM

Applications should be addressed to:

 

Coffee Plant Vacancy

Att: Mr. Harold Guiste

Permanent Secretary

Ministry of Agriculture and Forestry

2^nd Floor, Government Headquarters

Kennedy Avenue

Roseau, Dominica

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Deadline for receipt of applications is September 26, 2014. Only short-listed applicants will be contacted.