REQUEST FOR EXPRESSION OF INTEREST (CONSULTANT SERVICES) ADMINISTRATIVE ASSISTANT

COMMONWEALTH OF DOMINICA
DISASTER VULNERABILITY RISK REDUCTION PROJECT (DVRP)
Project ID No. P129992

REQUEST FOR EXPRESSION OF INTEREST
(CONSULTANT SERVICES)
ADMINISTRATIVE ASSISTANT

The Government of the Commonwealth of Dominica seeks to engage a suitably qualified individual to serve as Administrative Officer to Dominica’s PPCR/DVRP Project Coordination Unit (PCU).

The objective of this consultancy is to provide the engagement of an Administrative Assistant (hereinafter referred to as “The Officer”) for the provision of general administrative support and secretarial services.  The Officer will work under the guidance/supervision of the Project Coordinator of the PCU. The Officer will also provide required support to all technical, managerial and (other) support staff under the Project.

MAIN TASKS

1. Assist the Project Coordinator  and other Project staff/personnel in the  fulfillment of project objectives, including all duties listed in the Terms of Reference of the Project Coordinator;
2. Create and maintain a Fixed Assets Register and Contracts Register under the Project;
3. Provide administrative and secretarial services/support during World Bank missions and other project related meetings;
4. Respond to emails, faxes and telephone calls, when and where necessary and appropriate, on Project-related matters;
5. Provide,  as needed, general secretarial, administrative services such as typing, filing, photocopying, organization of meetings and basic data entry, in order to improve the quality of internal controls under the Project;
6. Keep coherent, effective, accessible and well maintained archives of all the subcomponents under the Project;
7. Ensure that all stationery and other supplies required for the effective functioning of the Project are adequately stocked and replenished on a timely basis, as per the provisions made under the Project;
8. Any other duties which may be assigned for Project effectiveness from time to time.

TERMS OF ASSIGNMENT

The assignment is expected to commence in August 2014.  The contract in the first instance could be renewable for another one-year term, with a subsequent one-year term, subject to approval, evaluation, successful appraisal and performance of services at the end of each term.  Intermediary performance evaluations will be conducted regularly.

CONTRACT DURATION

One (1) year; annually renewable, subject to satisfactory performance

QUALIFICATIONS & EXPERIENCE

Prospective Candidates should have a minimum of the Following

• Associate’s Degree in Business Administration or related field with at least two years relevant working experience OR
• Diploma from S.A.L.C.C. with at least three years related working experience OR
• Two A Levels with at least three years working experience
• Functionally computer literate, possessing operational skills in word-processing and spreadsheet application including software programs such as Word, Excel, PowerPoint, Microsoft Project.
• Must possess a background in administrative duties
• Previous experience gained under World Bank or European Union funded Projects will be an asset.

COMPENSATION PACKAGE

Salary is negotiable and will depend on qualifications and experience

EXPRESSIONS OF INTEREST

The Ministry of Environment, Natural Resources, Physical Planning b& Fisheries now invites eligible candidates to express their interests in providing the service. Interest individual consultants must provide information indicating that they are qualified to perform the services (CV’s; similar assignments, experience, etc.).

Expressions of interests together with CV’s and other documents may be sent via, mail, email, or fax and delivered to the address below by 18 July 2014 to:

Harold Guiste
Permanent Secretary
Ministry of the Environment, Natural Resources, Physical Planning & Fisheries
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