ANNOUNCEMENT: Supply of Equipment and Materials for Supply Contract Notice/Artificial Insemination and Embryo Transfer Programme
SUPPLY CONTRACT NOTICE
Supply of Equipment and Materials for the Development of Artificial Insemination and Embryo Transfer Programme in the Commonwealth of Dominica
Central Livestock Farm
Londonderry, Commonwealth of Dominica
1. Publication Reference
BAM/PE2/SUP/TDI/CLF/EQU-AIET
2. Procedure
Local Open
3. Programme Title
Banana Accompanying Measures
4. Financing
Financing Agreement DM/BAN/2012/024-197
Banana Accompanying Measures – Technological Development and Innovation
5. Contracting Authority
Government of the Commonwealth of Dominica
Represented by Ms. Carleen Roberts
National Authorising Officer/EDF
3rd Floor, Financial Centre
Kennedy Avenue
P.O. Box 1102
Roseau,
COMMONWEALTH OF DOMINICA
CONTRACT SPECIFICATIONS
6. Description of the contract
The Government of the Commonwealth of Dominica, through the Livestock Development Unit of the Division of Agriculture, is developing a National Artificial Insemination and Embryo Transfer Programme for the country in order to improve the genetic stock of animals, as well as increase livestock production and productivity.
One of the key components for the development and sustainability of this programme is the purchase of quality equipment needed for the operations of the programme at the Central Livestock Farm, Londonderry, Dominica.
Number and titles of lots
The number of lots: Three (3)
Lot 1: Artificial Insemination and Embryo Transfer Equipment
Lot 2: Liquid Nitrogen Plant
Lot 3: Synchronisation Drugs and Other Items
TERMS OF PARTICIPATION
7. Eligibility and rules of origin
Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium - of tenderers) which are effectively established in a Member State of the European Union or in a eligible country or territory as defined under the Regulation (EU) N°236/2014 establishing common rules and procedures for the implementation of the Union's instruments for external action (CIR) for the applicable Instrument under which the contract is financed (see also heading 22 below).
All supplies under this contract may originate from any country.
8. Grounds for exclusion
Tenderers must submit a signed declaration, included in the Tender Form for a Supply Contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the Practical Guide.
9. Number of tenders
Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.
10. Tender guarantee
No tender guarantee is required.
11. Performance guarantee
The successful tenderer will be asked to provide a performance guarantee of 5 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.
For amounts of EUR150 000 or below, on the basis of objective criteria such as the type and value of the contract, the Contracting Authority may decide not to require such a guarantee.
12. Information meeting and/or site visit
No information meeting is planned.
13. Tender validity
Tenders must remain valid for a period of 90 days after the deadline for submission of tenders.
14. Period of implementation of tasks
The period in days is seventy (70) days from the date of Contract signature, until the provisional acceptance.
SELECTION AND AWARD CRITERIA
15. Selection criteria
The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of tenderer (based on i.a. item 3 of the Tender Form for a Supply Contract). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last three years for which accounts have been closed.
Financial criteria for legal persons:
- the average annual turnover of the tenderer must exceed the maximum budget of the contract; and
- Current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In case of a consortium this criterion must be fulfilled by each member.
2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last three years from submission deadline.
Professional criteria for legal persons:
- has a professional certificate appropriate to this contract, such as Biotechnology Animal reproduction technology, Molecular Biology, Veterinary Science, Animal Science, or equivalent; and
- at least three (3) staff currently work for the tenderer in fields related to this contract;
3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last three years from submission deadline.
Technical criterion for legal persons:
- The tenderer has delivered supplies under at least 3 contracts with a budget of at least €120,000 Animal reproduction equipment, supplies, and/or nitrogen plants which were implemented during the following period: 3 years from the submission deadline, 26th February 2016.
This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In case of projects still on-going only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value. To qualify, the ongoing project must be at least 80% complete.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tender rely on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the Contracting Authority.
16. Award criteria
Price
TENDERING
17. How to obtain the tender dossier
The tender dossier is available from the following Internet address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome and www.nao.dm . The tender dossier is also available from the Contracting Authority. Tenders must be submitted using the standard Tender Form for a Supply Contract included in the tender dossier, whose format and instructions must be strictly observed.
Tenderers with questions regarding this tender should send them in writing to
Ms. Carleen Roberts
National Authorising Officer/EDF
Office of the NAO/EDF
3rd Floor, Financial Centre
Kennedy Avenue
P.O. Box 1102
Roseau,
COMMONWEALTH OF DOMINICA
Email:
Fax: 767-449-9443
Opening Hours: Mondays – 8 am to 5 pm, Tuesdays to Fridays – 8 am to 4 pm.
(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the EuropeAid website at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome and www.nao.dm
18. Deadline for submission of tenders
26th February 2016 at 12:30 p.m. Eastern Caribbean Time.
Any tender received by the Contracting Authority after this deadline will not be considered.
19. Tender opening session
26th February 2016 at 2:30 p.m. Eastern Caribbean Time, Office of the NAO/EDF, 3rd Floor, Financial Centre, Roseau, Dominica.
20. Language of the procedure
All written communications for this tender procedure and contract must be in English.
21. Legal basis1
1Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).
Sign up for the Newsletter
Join our newsletter and get updates in your inbox. We won’t spam you and we respect your privacy.